It can be hard to focus on the business end of trade shows if you have to worry about the installation and dismantling process. Avoid the stress and hire a custom exhibit installation company to handle the installation and dismantling of your displays and exhibits. That way you can focus on your staff, marketing materials and greeting the show attendees.
If you are fairly new to the trade show circuit, it helps to have an idea of what to expect when you deal with an installation and dismantling company. The good news is that the company that designed and built your trade show display may have shipping and installation options. So what guidelines should you consider?
Take an Inventory
Providing a basic item checklist can greatly help with custom exhibit installation. Technicians that would be handling the set-up and takedown could refer to the list and ensure that each component required is present. The inventory list should include the number of exhibit items as well as the size and dimensions of each one. A written description is helpful but having a photo of each crate’s contents is even better. This helps safeguard against losing pieces and boosts efficiency and keeps costs down.
Provide Trade Show Booth Location and Blueprints
The most obvious requirement for custom exhibit installation is knowing exactly where the booth is at the trade show. Proving a map of the facility is helpful. In addition, blueprints are necessary for proper installation. This would include diagrams on how to configure the electrical components based on the facility’s electrical connections. Advance knowledge of wiring requirements can help simplify matters when dealing with the installation of electrical aspects such as sound and lighting.
Coordinate Vendor Schedules with the Exhibition Facilities
Each exhibition facility has specific windows of time in which to deliver displays, accept shipped freight and schedule vendor work during custom exhibit installation. This all can be a delicate dance as your freight carrier and installation technicians have to jockey for position with the workers from other booths too. Creating a schedule in advance helps.
Communication
The workers handling your custom exhibit installation should have not only a full scale layout of your booth, they should also have the information necessary to contact you if necessary before or after hours. These installation workers should also have specific details of the next trade show destination and timing of events as they have to dismantle the exhibit, pack up and have everything ready to be shipped.
If you are able to cover these basic guidelines, your custom exhibit installation for each step of the trade show circuit should go smoothly. Be specific with the details and communicate.
